Backoffice Manager (m/f/d)

You keep everything running smoothly in the day-to-day office routine. Whether you're communicating with property management, coordinating external service providers, or liaising with suppliers – you ensure that all processes are efficiently organized and that the overall setup is just right.

Contract management is also part of your responsibilities: from rental and maintenance agreements to insurance policies and utility contracts – you handle everything with foresight and diligence. Working closely with our facility partners, you ensure that the site is well-maintained and fully operational – whether it’s cleaning, maintenance, or safety-related matters. With your keen sense for space and structure, you plan and manage office usage efficiently and with a future-oriented mindset.

You also keep a close eye on procurement: whether it’s furniture, IT equipment, or office supplies – you make sure the team has everything it needs. Fleet management is also in your hands: you handle leasing contracts and organizational processes with professionalism and reliability.

In close collaboration with HR, you support the onboarding of new colleagues and contribute to the development of internal processes and policies. You're also the driving force behind our team events – from summer parties to year-end celebrations – organizing them with great dedication.

Whether it’s meetings, business trips, or spontaneous requests from the team – you coordinate, organize, and assist wherever needed. Your behind-the-scenes work lays the foundation for everyone to focus on what truly matters.

You bring strong organizational skills, a clear and focused mindset – even in challenging situations – and a proactive, solution-oriented approach to everything you do. With solid experience in back office management, you demonstrate every day how effectively you balance time management, multitasking, and prioritization, even when things get busy.

You’re confident in working with standard MS Office applications, especially Excel and Outlook. You negotiate with skill, act pragmatically, and always keep the bigger picture in mind. Familiarity with commercial or legal processes is a plus – but not a requirement.

Flexibility and adaptability are a natural part of your professional approach – just like a strong sense of customer and service orientation. You communicate clearly, respectfully, and professionally – both in writing and in person – and you proactively contribute new ideas. Your creative mindset helps you not only improve existing processes but also shape everyday office operations to be smarter and more future-focused.